1. RIVERVIEW HIGH SCHOOL STUDENT RECOGNITIONS

Description

To recognize Riverview High School students who won the 2018 FHSAA 2A Boys Weightlifting Academic State Championship and the 2018 FHSAA 4A Boys Track Academic State Championship

Recommendation

N/A   

2. SUPERINTENDENT'S REPORT

Description

- Staffing Update

- Update on Opening of Schools

Recommendation
N/A


Minutes: SCPD has taken over the details of providing security at the Board Meetings. On duty today is Officer Michael Halpin. Today is Day 7 of new school year! We had 8 new principals opening schools for us on August 13th, and Melanie Ritter at Triad. An update was given on officers which were at every school in our district since the first day of school. An update was given on enrollment. Due to falling short of projections, the district had to re-allocate units based on the 5-day count. Discussion ensued.

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A


Minutes: Bob Anderson - Rental Rates for VPAC Curt Whitaker - Charter Funding Tammie Whitaker - Charter Safety Christine Pitts - Charter Funding Jeffrey Buck - Elections

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.

5. APPROVAL OF CONSENT AGENDA

Description
N/A

Recommendation

That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Minutes: Motion passes: 5:0

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	- PASS
Vote Results
Motion: Caroline Zucker
Second: Jane Goodwin
Shirley Brown	- Aye
Jane Goodwin	- Aye
Eric Robinson	- Aye
Bridget Ziegler	- Aye
Caroline Zucker	- Aye

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation
N/A

Attachment: 080718 Board Meeting Minutes.pdf
Attachment: 080718 Policy Review Work Session Minutes.pdf

AGREEMENTS/CONTRACTS

7. APPROVAL OF AGREEMENT FOR MEAL SERVICE BETWEEN SARASOTA SCHOOL FOR INNOVATIVE STUDIES -ELEMENTARY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
The Sarasota County Schools Food and Nutrition Services will make breakfast and lunch meals available to the students enrolled at Sarasota School for Innovative Studies for the 2018-19 school year.

Recommendation
That the School Board of Sarasota County, FL approve the agreement for meal service as presented.

Attachment: SSIS elementary 18-19.pdf

8. APPROVAL OF AGREEMENT FOR MEAL SERVICE BETWEEN SARASOTA SCHOOL FOR INNOVATIVE STUDIES -MIDDLE AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
The Sarasota County Schools Food and Nutrition Services will make breakfast and lunch available to the students enrolled at Sarasota School for Innovative Studies-Middle for the 2018-19 school year.

Recommendation
That the School Board of Sarasota County, FL approve the agreement for meal service as presented.

Attachment: SSIS Middle 18-19.pdf

9. APPROVAL OF AGREEMENT BETWEEN COMMUNITY REHAB ASSOCIATES, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, FOR PHYSICAL/OCCUPATIONAL/SPEECH THERAPY SERVICES

Description
Physical, occupational and speech therapy are related services required by both Federal and State law for students with disabilities. Contracts with agencies, such as Community Rehab Associates, Inc., assist in providing these necessary services when direct hire staff are not available.

Recommendation
That the agreement between Community Rehab Associates, Inc. and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Comm Rehab 2018-19.pdf

10. APPROVAL OF THE AGREEMENT BETWEEN THE BOYS & GIRLS CLUB OF SARASOTA AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
This agreement provides training and opportunities for Sarasota County high school students to develop leadership skills.

Recommendation
That the agreement between the Boys & Girls Club of Sarasota and the School Board of Sarasota County, FL be approved.

Attachment: BGCSC STAR-School Board Agreement 2018-2019.docx.pdf

11. APPROVAL OF THE SARASOTA AGAINST VIOLENCE (SAVE) GRANT PROPOSAL TO CAROLYN MASON FOR GRANT PROJECT MANAGER

Description
Approval of the contract for a Project Grant Manager not to exceed $57,000.00 for the Sarasota Against ViolencE (SAVE) Grant.

Recommendation
That the Sarasota Against ViolancE (SAVE) Grant Project Manager proposal be approved.

Attachment: cm.pdf
Attachment: Carolyn.pdf

GRANTS

12. APPROVAL OF THE STRATEGY MOVERS GRANT PROPOSAL TO THE NATIONAL ENDOWMENT FOR THE ARTS FOR ELEMENTARY SCHOOLS

Description
COMPETITIVE: Grant funds of $60,000 will provide monthly training and support to elementary teachers from professional teaching artists and the district's Arts Integration Specialist focused on integrating drama, dance/movement and visual art with core content as daily practice.

Recommendation
That the Strategy Movers grant proposal be approved.

Attachment: NEA - Strategy Movers.pdf

MATERIALS MANAGEMENT

13. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodians of property (cost center heads)have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable. Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved as presented.

Attachment: Deletion Report 8.21.18.pdf

14. APPROVAL TO AWARD BID #19-0170 FOR ASPHALT SURFACES - REPAIRS AND MAINTENANCE

Description
Bids to provide 'Asphalt Surfaces - Repairs and Maintenance' were received from four vendors on July 11, 2018. The bid of Anderson Asphalt & Concrete Services, LLC was the best low bid meeting the advertised specifications based on a sealed scenario. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to the Facilities Services Department.

Recommendation
That the bid of Anderson Asphalt & Concrete Services, LLC, to provide 'Asphalt Surfaces - Repair and Maintenance' in amount not to exceed $200,000.00, be approved as presented.

Attachment: AsphaltSurfacesRepair#19-0170 REC.pdf

15. APPROVAL TO AWARD RFP #19-0250 FOR GROUP LIFE AND/OR LONG TERM DISABILITY INSURANCE

Description
Request for Proposals to provide 'Group Life and/or Long Term Disability Insurance' were received from eight proposers on May 20, 2018. The proposal of Hartford Life and Accident Insurance Company was the best value proposal meeting the advertised specifications for Life Insurance. The proposal of Metropolitan Life Insurance Company (MetLife) was the best value proposal meeting the advertised specifications for Long Term Disability Insurance. These proposals are for a three-year period. The funds for these purchases are contained in the budget allocated to Risk Management Department. Effective 2019 the rates for the Board-provided basic life insurance for active employees will be developed exclusively on the claim experience and demographics of the group. (Today the life insurance rates for active and retired employees are based on the combined experiences of these two populations.) This new practice is consistent with the approach taken by the majority of other school districts and large employers. The life insurance rate is a 7% decrease from the expiring rate; and the long-term disability insurance rate is a 6% decrease from the expiring rate.

Recommendation
That the proposal of Hartford Life and Accident Insurance Company for Life Insurance and of Metropolitan Life Insurance Company (MetLife) for Long Term Disability Insurance be approved as presented.

Attachment: LifeandLongTermDisabilityInsurance190250-REC.pdf

16. APPROVAL TO PURCHASE MATERIALS OR SERVICES (PER ATTACHED LIST) THROUGH PIGGYBACK CONTRACTING FROM VENDORS UNDER CONTRACT WITH A FEDERAL, STATE OR MUNICIPAL GOVERNMENT THAT UTILIZED A COMPETITIVE PROCESS OR A COOPERATIVE WITH A LEAD AGENCY

Description
Piggybacking is the post-award of a contractual document or process that allows an entity that was not contemplated in the original procurement to purchase the same supplies, equipment or services through the original document or process. The School Board of Sarasota County Policy 7.70 Purchasing and Bidding allows this process subject to the provisions of law. The Purchasing Department has researched and reviewed the competitive solicitations that are available for these purchases and has determined that the use of the attached contracts for the purpose cited presents the best value and/or is in the best interest of the School Board. The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

Recommendation
That the attached list of contracts for the anticipated purchase of materials and services, using the piggyback contracting process, be approved as presented.

Attachment: Piggyback 8.21.18.pdf

FACILITIES

17. APPROVAL OF THE SARASOTA COUNTY SCHOOLS 2017-2018 HEALTH, SAFETY AND FIRE INSPECTIONS

Description
Sarasota County Fire Department, Venice Fire Department, City of North Port Fire Rescue District and Englewood Area Fire Control District in conjunction with our Health Safety Specialist conduct health, safety and fire inspections at Sarasota County school locations throughout the district to be sure that codes are being met. This report details the inspections at each site. A complete set of reports, by site, is available in the Facilities office upon request.

Recommendation
That the report for the 2017-2018 School Health, Safety and Fire Inspections of the Sarasota County Schools, be approved, by the School Board of Sarasota County, Florida, as presented.

Attachment: 17.18 State Report.pdf
Attachment: Campus Master.pdf

18. APPROVAL OF THE DELETION OF THE SECURITY BUILDING #50 AT NORTH PORT HIGH SCHOOL

Description
The specified one-story building is deemed to no longer be economical to maintain or renovate. Funds for this demolition is available in the capital project(s) account.

Recommendation
That the deletion of the security building #50 at North Port High School from the F.I.S.H. inventory for demolition be approved as presented.

Attachment: 082118_DemoMemo.pdf

CONSTRUCTION

19. PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE PRE-CONSTRUCTION SERVICES CONTRACT FOR BRENTWOOD ELEMENTARY SCHOOL CAFETERIA REPLACEMENT AND HVAC RENOVATION PROJECT

Description
All work has been completed. The final project costs have been internally audited and enclosed in Final Contractor's Application and Certificate for Payment No. Six (6). The Director of Construction Services Department has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: 21704636-06-FINAL.pdf

20. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDERS

Description
The Construction Services' Change Orders are summarized on the enclosure for ease of review. These change orders collectively total a decrease of (-$58,971.00) in gross contract dollars.

Recommendation
That the Construction Services' Change Orders be approved and/or ratified as presented.

Attachment: CSD-AUG21_COs.pdf

21. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE NORTH PORT HIGH SCHOOL PORTABLE RELOCATION 2017 CONTRACT.

Description
That the North Port High School Portable Relocation 2017 Construction Services' project be accepted as complete and the final payment to contractors be approved as presented.

Recommendation
All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein and Final Pay Application #4 for approval. The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Attachment: 21803570-04-FINAL.pdf

22. APPROVAL OF THE 2018-19 FIVE-YEAR CAPITAL IMPROVEMENT PLAN ADOPTION

Description
Through the adoption of the 2018-19 Five-Year Capital Improvement Plan (CIP), Sarasota County Schools establishes its five-year capital plan and capital budgeting priorities from 2018-19 through 2022-23. The CIP reflects the Board's direction from capital planning workshops and meetings held from September 2017 through June 2018. It also addresses the District's priority to secure all district traditional schools in the 2018-19 school year with funding for single points of entry, fencing, enhanced camera technology, and access security features.

Recommendation
That the School Board adopt the 2018-19 Five-Year Capital Improvement Plan as presented.

Attachment: 2018 CIP Final Draft 081318 August Board Adoption Hearing with memo.pdf
Minutes: Motion to amend original motion: I would like to move that for the 2018-2019 school year we allocate Capital Funds in the amount of $250 per Unweighted Full-time Equivalent to all of our charter schools in Sarasota County for all their students regardless of whether the students reside inside or outside of Sarasota County. Motion: Shirley Brown Second: Jane Goodwin Discussion ensued on the amendment. Voice vote taken. Shirley Brown Aye Caroline Zucker Aye Jane Goodwin Aye Eric Robinson Nay Bridget Ziegler Aye Motion passes for Amendment #1: 4:1 Motion for Amendment #2: To move the classroom wing at Venice High School to the 2020-2021 and the 2021-2022 school year. Motion: Eric Robinson Second: Shirley Brown Discussion ensued among the Board Members and Kathie Ebaugh discussed the growth demand in the Venice area and planning concerns. A future workshop and Board Meeting will be scheduled in Venice by year's end. Voice vote taken. Shirley Brown Aye Caroline Zucker Aye Jane Goodwin Aye Eric Robinson Aye Bridget Ziegler Aye Motion passes for Amendment #2 on CIP: 5:0 Motion on amended CIP: Approval of the CIP as amended. Voice vote taken. Shirley Brown Aye Caroline Zucker Aye Jane Goodwin Aye Eric Robinson Aye Bridget Ziegler Aye Motion on amended CIP passes: 5:0

23. APPROVAL TO ADVERTISE CHANGES TO ALL OF THE POLICIES IN CHAPTER 2 OF THE SCHOOL BOARD POLICY LIBRARY

Description
This year the Board agreed to conduct a comprehensive review of all of its policies. That review was focused on ensuring policies remained consistent with statute and gave staff an opportunity to ensure policies and procedures were congruent. The process included both a legal and content review by the Board's counsel and a staff review of policy content. Once these reviews were complete, a team of an Assistant Superintendent and one Board Member reviewed all of the changes prior to a noticed Work Session. That team then presented changes to the remainder of the Board in a Work Session. In the case of Chapter 2 policies, those Work Sessions were conducted on May 1, 2018 and August 7, 2018. All of the policies in Chapter 2 have been vetted through this process and are ready for advertisement.

Recommendation
That the Board approve the advertisement of changes to all of the policies in Chapter 2 of their policy library, as presented.

Attachment: Chapter 2.pdf
Minutes: Motion passes: 5:0

Motions:
That the Board approve the advertisement of changes to all of the policies in Chapter 2 of their policy library, as presented.	- PASS
Vote Results
Motion: Shirley Brown
Second: Caroline Zucker
Shirley Brown	- Aye
Jane Goodwin	- Aye
Eric Robinson	- Aye
Bridget Ziegler	- Aye
Caroline Zucker	- Aye

24. APPROVAL OF THE FACILITIES RENTAL RATES FOR SARASOTA COUNTY SCHOOLS

Description
The Sarasota County School Board approved the current facilities rental rates in the summer of 2012. Attached is the updated rental rate structure which reflects current cost of utilities and building maintenance. The rates are structured to provide separate rental rates for both profit and nonprofit renting organizations.

Recommendation
That the rental rates for Sarasota County Schools facilities, be approved, by the School Board of Sarasota County, Florida, as presented.

Attachment: RENTAL RATES.pdf
Attachment: VPAC Rates.pdf
Minutes: Amendment to the motion: If someone spends money to upgrade our facilities, we give them 50% credit on their rent expenses. Motion: Eric Robinson Second: Jane Goodwin Shirley Brown discussed this motion. Eric Robinson withdrew his original motion and made a new motion. Motion: We would provide up to 50% credit on improvements done by an organization that were accepted by the school. Motion: Eric Robinson Second: Jane Goodwin Discussion ensued. Donations from today forward would receive the credit. Voice vote taken. Shirley Brown Aye Caroline Zucker Nay Jane Goodwin Aye Eric Robinson Aye Bridget Ziegler Aye Amended motion passes: 4:1 Motion: Approval of the Facilities Rental Rates for Sarasota County Schools, as amended. Voice vote taken. Shirley Brown Aye Caroline Zucker Nay Jane Goodwin Aye Eric Robinson Aye Bridget Ziegler Aye Motion passes: 4:1

25. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board August 21, 2018 (Regular).pdf
Attachment: Board August 21, 2018 (Addendum 1).pdf
Attachment: Board August 21, 2018 (Addendum 2).pdf
Minutes: Motion: That the Instructional/Classified Personnel Report be approved as presented with both the original item and addendums. Motion passes: 4:1

Motions:
That the Instructional/Classified Personnel Report be approved.	- PASS
Vote Results
Motion: Shirley Brown
Second: Caroline Zucker
Shirley Brown	- Aye
Jane Goodwin	- Aye
Eric Robinson	- Nay
Bridget Ziegler	- Aye
Caroline Zucker	- Aye

26. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A


Minutes: Next Policy Review Work Session - September 4, 2018 at 4:00 p.m. Legislative Update Meeting - September 4, 2018 at 5:00 p.m. Next Regular Board Meeting - September 4, 2018 at 6:30 p.m. A joint meeting is scheduled for Wednesday, August 22nd, with Manatee and Charlotte School Boards at 2:00 p.m. in Manatee.

27. ADJOURNMENT

Description
N/A

Recommendation

N/A